Borough of Haddonfield

Office of the Tax Collector

242 Kings Highway E

Haddonfield, NJ 08033

856-429-4700 ext, 206

 

 

Position:  Part-time Tax Clerk & Deputy Registrar

Salary Range:  $26 per hour

Benefits:  This is a part-time position and does not qualify for benefits

Schedule:  Position based on an average of 25 hours per week.  Typical schedule may be Monday through Friday 11:30am to 4:30pm depending on need and arrangements with Supervisor and fellow employees. 

Work Location:  Operates from Tax Office, Room 105 of the Borough Hall

The Borough of Haddonfield is accepting applications for a part-time position in the Tax Collector/Registrar Department. Seeking an individual who is proficient in Microsoft Word and Excel; has strong organizational & communication skills; ability to work independently & maintain confidentiality; and excellent customer service skills with attention to detail. Knowledge of MCSJ/Edmunds Gov Tech System a plus. Applicant will be required to obtain their Registrar Certification with the State of New Jersey.

 

Description: Reports to the Tax Collector/Registrar in every aspect except statutory and final decisions regarding Tax and Finance Departments. Knowledge of New Jersey Tax Collection laws and familiarization with accounting procedures to comply with these laws. Responsible for all records of Vital Statistics Office. Qualify for a Notary License and provide Notary service to the public.

 

Duties and Responsibilities of Tax Office:

• Process of payments, in person or by mail, by receiving, recording and depositing of receipts according to prescribed methods.
• Process online payments, adjust if needed.
• Report concerns to Tax Collector, such as tax deficiencies or errors that are not correct.
• Communicate effectively with residents via telephone, email, fax, and in person
• Providing of information and guidance to any inquiry that is made to the office.
• Preparation of delinquent notices, and the computation and collection of interest on delinquent notices.
• Correction and mailing of tax bills as required.
• Mailing annual Post Tax Year Statements for senior citizens and maintaining list
• Process NJ Rebate Program/PAS-1 forms as needed for our tax payers
• Update mailing addresses and bank codes.
• Maintain daily Excel spreadsheets and update tax system
• Assist with the Tax Sale process.
• Monitoring of list for Tax Sale making Tax Collector aware of payments daily.
• Assist with Tax and Added/Omitted billing.
• Troubleshoot any unusual circumstances.
• Typing of letters and reports for the Tax Collector and/or the Chief Finance Officer.
• Provide documentation of effective and complete tax payments and closing procedures at the end of the business day.
• Will have tax phone line directed to their phone and responsible for voicemail and emails

 

Duties and Responsibilities of Vital Statistics Office:

• Will be required to take courses to obtain a valid Certified Municipal Registrar License from the State of New Jersey
• Process and maintain marriage and/or civil union license applications
• Issue and record said applications
• Record, maintain, and issue death, birth, and marriage certificates
• Issue all types of vital record requests

 

Requirements:

• Must have experience working with Microsoft Word and Excel programs.
• Knowledge of Tax Laws and experience with Edmunds Gov Tech program preferable.
• Will be required to obtain a Notary License.
• Will be required to be a Certified Municipal Registrar – opportunity to take class will be available
• High School diploma or GED Required

 

Megan Giordano, Tax Collector/CMR

mgiordano@haddonfield-nj.gov